Final reception minutes template (PDF)
The final reception minutes are the act that officially closes your construction site, one year after the provisional reception. Our PDF covers the verification of lifted reservations, the release of the Breyne Law security deposit, and the triggers of the ten-year and two-year warranties.
Everything to close your site properly.
- 10-page final minutes templateValidated structure: identity, site recap, control of provisional reservations, conclusion.
- Reservations control gridFollow-up table of the provisional reservations: lifted / not lifted / partially lifted.
- Security deposit release procedureLetter template to the notary to release the remaining 50% of the Breyne Law security deposit.
- Warranty trigger noticeWhen the two-year warranty (equipment 2 years) and the ten-year liability (10 years) run from the final minutes.
- Signatures and retention memoWho signs, in how many copies, how to archive for the 10 years to come.
Three steps to close your site.
Preparation · verification of lifted reservations
Go back to your provisional reception minutes and list the reservations recorded 12 months ago. For each one, find the lifting evidence: contractor invoices, before/after photos, validation emails. Identify reservations not or imperfectly lifted: they will be recorded in the final minutes and may justify the partial retention of the deposit balance.
Adversarial closing inspection · 1 to 2 h
Schedule an appointment with the contractor on site. Walk through the areas where reservations had been noted. Check the quality of the lifting: no residual defect, no new defect appeared. Also check the proper operation of equipment over 12 months of use (heating, sanitary, electrics, ventilation). Complete and sign the final minutes adversarially.
Deposit release and archiving
Send the signed final minutes to the notary (with, where applicable, mention of unlifted reservations and their costing). The notary will release the balance of the Breyne Law security deposit (5% blocked at signing). Carefully keep the minutes for at least 10 years (duration of ten-year liability). It is your only evidence in case of dispute over hidden defects discovered later.
More than 70 owners used it in 2026.
« Without the template, I would have signed minutes that were too lax. I recorded 2 residual reservations at 1,800 €. »
« Excellent notice on the warranties. I understood what started from the final minutes. »
« Our notary released the deposit as soon as he received the minutes. Everything went smoothly. »